Data Retention & Erasure Policy

Documents

Documentation relating to course attendees including coursework and other documentation or video submitted during the attendance on training courses.


Application letters and CV’s for advertised vacancies and speculative CV’s.


Recruitment documentation including CV’s for candidates that are interviewed and interview notes.


HR records

Minimum Retention Period

7

Years


1

Year


1

Year


7

Years

Exceptions/reasons for storing file for longer

 


 


7

Years in contentious situations


 

The documentation will be reviewed by the data protection co-ordinator and it will then be destroyed, unless there is a compelling reason to retain it for a further period of three years, at which point it will be reviewed again. The hard copy documentation will be shredded, and the electronic records and all personal data processed, including accounts records, will be deleted.